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Foreign Resident Registration

公開日 2016年12月06日

最終更新日 2016年12月06日

with the exception of diplomats or tourists, all foreigners who intend to stay in japan, are required to register at the city, ward, town or village office where they live.

for further information:

  • citizens' section tel.0866-62-9511
  • yoshii citizens' welfare section tel.0866-72-0110
  • bisei citizens' welfare section tel.0866-87-3111

upon entering japan

with the exception of diplomats and tourists, all foreigners must register at the city, ward, town or village office where they live.

application period

  • within 90 days of arrival in japan (not including the day of arrival)

documents required

  • passport
  • two 45mm (height) x 35mm (width) photos (not required for those under the age of 16)

upon the birth of a child

with the exception of diplomats and tourists, all foreigners born and residing in japan must register at the city, ward, town or village office where they live.

pplication period

  • within 60 days of birth (not including the day of birth)

documents required

  • birth registration or proof of birth registration certificate

upon death

the death of a foreign national residing in japan must be registered at the city, ward, town or village office where they live.

application period

  • within 14 days of death

documents required

  • death certificate
  • alien registration certificate

change of address

when there is a change of address, all foreign residents must report to the city, ward, town or village office where they live.

application period

  • within 14 days of the move (not including the day of application)

documents required

  • alien registration certificate

change of name or nationality

when there is a change of name or nationality, all foreign residents must report to the city, ward, town or village office where they live. at the same time, an application for replacement of the certificate is also necessary.

application period

  • within 14 days of occurrence (not including the day of occurrence)

documents required

  • alien registration certificate
  • two 45mm (height) x 35mm (width) photos *not required for those under the age of 16
  • when there is a change of nationality, passport and other documents such as the certificate of acquirement of nationality issued by an authorized organization such as foreign embassies in japan.
  • when there is a change of name, passport, verifying documentation by an authorized organization such as foreign embassies in japan, family register

to apply for a replacement, please click here.

change of status of residence, period of stay, occupation, name or location of place of employment

for those without permanent residency, changes in occupation, name or location of place of employment should be reported to the city, ward, town or village office where they live.

application period

  • within 14 days of occurrence (not including the day of occurrence)

documents required

  • alien registration certificate
  • documents verifying the change (passport, employee id card, etc.)

change of passport, address in home state, name of head of household, relationship to head of household, family information

when there is a change, all foreign residents must report to the city, ward, town or village office where they live.

application period

  • from the day of occurrence to the necessary first day of the application

documents required

  • alien registration certificate
  • documents verifying the change (passport, etc.)

when your alien registration certificate is lost

if your alien registration certificate is lost or stolen, you must apply for it to be reissued within the application period.

application period

  • within 14 days of discovery of loss or theft (not including the day of discovery)

documents required

  • passport (for those without a passport, identity verifying documents are necessary)
  • two 45mm (height) x 35mm (width) photos *not required for those under the age of 16
  • written reasons (statement of reason for reissuing the alien registration certificate)

replacement of the certificate

in the following conditions, it is necessary to replace the alien registration certificate.

  1. when your alien registration certificate is severely damaged
  2. when there is a change of name or nationality, or when there is correction of name, nationality, date of birth or sex
  3. when there is not enough room to be written on the back of the certificate to record further changes

documents required

  • passport *required for passport holders
  • two 45mm (height) x 35mm (width) photos (not required for those under the age of 16)
  • alien registration certificate

renewal (confirmation) of certificate

it is necessary to periodically renew the alien registration certificate.

application period

  • within 30 days from the date indicated on the alien registration certificate. however, it is necessary for those under the age of 16 to apply within 30 days from their 16th birthday.

documents required

  • passport *required for passport holders
  • two 45mm (height) x 35mm (width) photos *not required for those under the age of 16
  • alien registration certificate

gaikokujin touroku genpyou kisai jikou shoumeisho (certificate of registered matters)

the certificate of registered matters is a document for foreign nationals which is proof of the items listed in the foreign registration certificate. it is identical to a resident card held by japanese residents.

this certificate can only be issued to foreign residents living in ibara city.

application of the certificate

the applicant has to be in person or a relative living in the same household or a proxy of the applicant.

  • proxy of applicant…a letter of proxy and written reasons by the applicant are required
  • relative living in the same household…proof of relationship and written reasons are required

documents required

  • please bring documents such as a driver's license or health insurance card to verify your identity.

for further information:

  • citizens' section tel.0866-62-9511
  • yoshii citizens' welfare section tel.0866-72-0110
  • bisei citizens' welfare section tel.0866-87-3111